Property Management
The Sools, as a member in good standing of the National Association of Residential Property Managers, treats the goals of the owners are our primary objective. We are here to serve you, the property owner. We will effectively eliminate any headaches or stress involved with owning and managing a property. We are on call 24 hours a day. We are managing more than 700 properties. Our fees are competitive, and our service aims to exceed. All management fees are tax deductible. Each month, we will provide you with a monthly accounting of the property and deposit the remaining balance directly into your account without charge. As an owner, you will also receive a year end statement and applicable tax forms. If you don't already own investment property, talk to your financial adviser. You may already own property that could provide valuable income to you.
In addition to servicing the property owner, The Sools realizes that without qualified tenants, properties would generate no income. The Sools has developed an extensive marketing plan, including web presence of over 140 web sites, on-site signage, newspaper advertisements, rental brochures, and most importantly, referral programs. Our average time frame for acquiring the right tenant for your property is 27 days. Our policies have been developed through years of experience. They are fair to tenants yet formulated for the protection of the property owner.
•No upfront fees
•Pay only when the property is rented
•Cancel Anytime! (No cancellation fees, no complicated cancellation process!)
Fee Structure:
Property Management Fee: 8% of monthly rent collected ( no more that 200 a month)
Leasing Fee: one month of rent
Renewal Leasing Fee: 50% of one month's rent
Maintenance Fee: at cost of invoice, no mark-up
Project Management Fee: none
Marketing Fee: none
Property Setup Fee: none
-Property Management fees for our services in connection with:
•Attending to daily telephone, email and fax inquiries.
•Timely rent collection.
•A manager on call 24 hrs. a day, 7 days a week, 365 days per year.
•Organizing keys for viewings, inspections and repair vendors.
•Writing and placing advertising in various media.
•Attending to payment of various property expenses.
•Collection of late rent through various legal means.
•Lease enforcement with tenants.
•Hand deliveries of notices to tenants as necessary.
•Attending to correspondence.
•Organizing maintenance repairs and quotes.
•Submit funds to you on a monthly basis.
•Copying/scanning of invoices.
•Filing evictions "if" necessary.
•Attending court evictions "if" necessary.
•Preparing calendar monthly statements for property owners and collating supporting information for the owner's statement.
•Preparing annual year end income/expense statements & IRS1099 Forms
•Liaison with home owner or Condo Associations, if applicable.
•Organizing utilities to be turned on and off when required.
•Conducting annual rent reviews.
•Regular follow-up with maintenance contractors.
•Periodic visual inspections of the property to ensure lease compliance.
•Processing notices to vacate or to renew a lease term.
•Liaison with insurance companies, when authorized.
•Lodging security deposit claims (when necessary) in accordance with the Florida Landlord Tenant Laws, F.S. 83.
•Maintaining a staff of highly skilled and trained professional property managers who answer the phones to conduct business during normal business hours.
•Maintaining a professional office with the latest in technology and property management tools in our industry.
•Constant ongoing training and cutting edge knowledge of our industry.
•The officers and directors of The Sools are licensed as Florida Real Estate Brokers and members of National Association of Residential Property Managers.
Leasing Services:
-The leasing fees are for our services in connection with:
•Arranging, placement, recording and administering advertising and signage.
•Arranging, taking and saving photos of your property.
•Videotaping for move in/move out/ advertising.
•Creation and placement of property flyers.
•Uploading photos, videos and property information to the various Internet marketing sites.
•Arranging and conducting showing appointments with prospective tenants.
•Keeping property owners informed of the showings and rental activity.
•Administering lease applications and processing applications for tenancy.
•Tenant screening via credit reports, eviction searches, criminal background check, sex offender checks, verification of former landlord references, and employment verification of applicant.
•Negotiating the terms of the lease with prospective renters.
•Organizing the new lease agreement and conducting items necessary for new residency.
•Attending the lease closing with tenants, processing of lease including general information, rules and regulations for new tenants.
-Renewal Services:
The leasing renewal fees are for our services in connection with:
•Extending tenants for an additional year of rental income for the property owner.
•Encouraging management to preserve existing tenants, thereby reducing property owner expenses and increasing income.
•Avoiding vacancy as much as possible.
•Preparation of proper lease renewal documentation.
•Review of market rents to adjust rents on lease renewals.
•Timely renewal notices to residents, per Florida Statute, F.S. 83.
Annual Property Condition Review:
We provide to each property owner of each investment property a complete cosmetic property condition review each year. This review will include photos of your property and recommendations regarding upkeep, maintenance and repair.
The most important purposes of this annual property review:
•Review how the tenant is complying with the terms of the lease agreement with regard to physical care of the property. Perhaps repairs need to be made and charged back to the tenant.
•Determine any violation by tenants with regard to:
•Pets
•Additional people residing in property
•Yard maintenance
•Excessive trash in yards of property
•Identify and correct and noticeable safety issues, which present potential liability for you, the property owner.
•Identify necessary maintenance/repairs not considered priority and handle through normal work order procedures. These areas include:
•Tenant requests for repairs
•Plumbing repairs or water damage
•Electrical Repairs
•Carpeting or flooring repairs
•Caulking repairs
•Other items as noted on annual property condition review
•Identify any potential capital improvement recommendations that the property owner will need for future consideration. This could include replacement of old and/or defective:
•Carpets
•Appliances
•Plumbing fixtures
•Heating and air conditioning
•Other floor coverings
•Cosmetic improvements
As you can see, the annual property condition review provides you, the property owner, with a much larger overview of your investment property than just maintenance and repair.
We feel this is a valuable added service that The Sools provides to all of our property owners.
Thank you for choosing The Sools. to manage your investment property.